How to Print PowerPoint with Notes: Multiple Slides per Page Guide

Printing your PowerPoint presentations with notes is an essential skill for presentations and meetings. When you have to fit multiple slides on a single page, it ensures that both the slide content and the corresponding notes are easily accessible for the presenter. Here’s a comprehensive guide on how to achieve this using Microsoft PowerPoint and an alternative method of exporting to a PDF.

Using PowerPoint to Print Notes with Multiple Slides per Page

The standard method to print PowerPoint presentations with notes and multiple slides per page involves a few simple steps. Follow the detailed instructions below to ensure that your printing needs are met efficiently.

Step-by-Step Instructions

Open Your Presentation: Launch PowerPoint and open the presentation you want to print. This is the first step in preparing to export your slides with notes. Access Print Settings: Click on File in the top left corner of the PowerPoint window, then select Print from the menu. Select Your Printer: Choose your printer from the list of available options. Ensure your printer settings are set up for optimal print quality. Choose Print Layout: In the Print settings, find the option that says Full Page Slides. This is usually the default setting. Look for a dropdown menu and select it to reveal more print options. Select Handouts: From the dropdown menu, select Handouts. This option allows you to print multiple slides on a single page. After selecting Handouts, you’ll see options to choose how many slides to print per page (2, 3, 4, 6, or 9 slides). Include Notes: To include notes with your slides, you will need to select Notes Pages instead of Handouts. This will print one slide per page along with its notes. If you want to print multiple slides with notes, you may need to export your presentation to a different format that allows for this layout. Print: After setting all the print options to your liking, adjust any other settings such as orientation and color options as needed. Then, click on the Print button to start the printing process.

Alternative Method: Export to PDF for Flexibility

For a more flexible layout that includes notes and multiple slides per page, you might consider exporting your PowerPoint presentation to a PDF file. This method provides more options for formatting and layout when printing multiple slides with notes.

Export to PDF: Click on File, then select Export, and choose Create PDF/XPS Document. Click on Create PDF/XPS. Choose Options: In the options dialog that appears, select Notes pages to include the notes in your exported PDF. This will ensure that your notes and slides are clearly visible in the printed document. Adjust PDF Settings: If needed, you can also adjust the number of slides per page in the PDF settings. This step allows you to customize the layout to suit your specific needs. Save and Print: Save the PDF and then print it using your PDF viewer. Choose to print multiple slides per page as desired, which may vary depending on the PDF viewer you are using.

By following these steps, you can easily print your PowerPoint presentation with notes and multiple slides per page, ensuring that the information is easily accessible and well-organized for your needs.